From 2987b57be1c7ed831397448a14985c95255ecccb Mon Sep 17 00:00:00 2001 From: Ali Ok Date: Thu, 22 Feb 2024 22:16:45 +0300 Subject: [PATCH] Add emailing instructions to the GSoC org admin guide (#1095) * Update GSoC org admin guide with a reminders for mentors Signed-off-by: Ali Ok * Update gsoc-org-admin-guide.md Signed-off-by: Ali Ok * Update PROJECT_IDEA_TEMPLATE.md Co-authored-by: Nate W Signed-off-by: Ali Ok * Update PROJECT_IDEA_TEMPLATE.md Co-authored-by: Nate W Signed-off-by: Ali Ok * Update PROJECT_IDEA_TEMPLATE.md Signed-off-by: Ali Ok * Address comments Signed-off-by: Ali Ok * Add emailing instructions to the GSoC org admin guide Signed-off-by: Ali Ok --------- Signed-off-by: Ali Ok Co-authored-by: Nate W --- mentoring-wg/gsoc-org-admin-guide.md | 7 ++++++- 1 file changed, 6 insertions(+), 1 deletion(-) diff --git a/mentoring-wg/gsoc-org-admin-guide.md b/mentoring-wg/gsoc-org-admin-guide.md index 402053b8..85336718 100644 --- a/mentoring-wg/gsoc-org-admin-guide.md +++ b/mentoring-wg/gsoc-org-admin-guide.md @@ -116,18 +116,23 @@ Tasks: * Inform mentors and contributors about the following: * Coding starting date * Midterm evaluation date +* Send periodic reminders to mentors, possibly on Slack as direct messages about: + * How the progress is + * Is there a need for extension ### Midterm evaluations * Inform mentors and contributors about: * Midterm evaluations and deadlines * [Google's evaluation guide](https://google.github.io/gsocguides/mentor/evaluations) +* Send a reminder 2 weeks before the deadline and at the first day of evaluation period about the deadline. +* During the week of evaluation, emails sent should be a personal email like "Hello Name, LastName" instead of to the mailing list. ### Final evaluations * Inform mentors and contributors about: * Final evaluations and deadlines * [Google's evaluation guide](https://google.github.io/gsocguides/mentor/evaluations) - +* Follow the emailing guidelines from the [Midterm evaluations](#Midterm-evaluations) section. ### Results * Run a retrospective using processes such as: