From f341172b9badf686ddf955e2d6db345192571606 Mon Sep 17 00:00:00 2001 From: Ali Ok Date: Mon, 16 Oct 2023 15:54:49 +0300 Subject: [PATCH] Add emailing instructions to the GSoC org admin guide Signed-off-by: Ali Ok --- mentoring-wg/gsoc-org-admin-guide.md | 7 ++++++- 1 file changed, 6 insertions(+), 1 deletion(-) diff --git a/mentoring-wg/gsoc-org-admin-guide.md b/mentoring-wg/gsoc-org-admin-guide.md index 402053b88..853367184 100644 --- a/mentoring-wg/gsoc-org-admin-guide.md +++ b/mentoring-wg/gsoc-org-admin-guide.md @@ -116,18 +116,23 @@ Tasks: * Inform mentors and contributors about the following: * Coding starting date * Midterm evaluation date +* Send periodic reminders to mentors, possibly on Slack as direct messages about: + * How the progress is + * Is there a need for extension ### Midterm evaluations * Inform mentors and contributors about: * Midterm evaluations and deadlines * [Google's evaluation guide](https://google.github.io/gsocguides/mentor/evaluations) +* Send a reminder 2 weeks before the deadline and at the first day of evaluation period about the deadline. +* During the week of evaluation, emails sent should be a personal email like "Hello Name, LastName" instead of to the mailing list. ### Final evaluations * Inform mentors and contributors about: * Final evaluations and deadlines * [Google's evaluation guide](https://google.github.io/gsocguides/mentor/evaluations) - +* Follow the emailing guidelines from the [Midterm evaluations](#Midterm-evaluations) section. ### Results * Run a retrospective using processes such as: